Communication is the heart of the business industry. Whether you are writing an email or crafting a business proposal, you need to hone your ability to write masterfully and convincingly as it can work to your favor. If you are having trouble with professional writing, you can always enroll in a business writing training course. Depending on the type of skills you want to acquire, you can opt for a short-term (around 2 days course) or long-term (lasts for a few months) course.
During your business writing training, you will learn these 8 effective strategies to make your professional communication more efficient and compelling:
1. Keep It Concise. Concision and brevity are the key components to successful business writing. In the business world, people have less time to read. Therefore, they want the information to be delivered in a straightforward and concise manner. Spare the long and meandering sentences and get straight to the point.
2. Minimize Jargon. Unless you are writing a business letter that requires the use of jargons, avoid it while you can. Technical papers require specification to make information easier to digest and understand.
3. Avoid Buzzwords. Apart from jargons, you need to deviate from the use of buzzwords that add nothing to the message being delivered. Keep your word choices professional and meaningful. Stick to facts and avoid hyperboles.
4. Keep Your Tone Conversational. Even though it is a business letter, you need to keep a conversational tone to make an easier transition while reading. You do not have to keep it too formal just because it is a business or professional document.
5. Write in an Active Voice. One of the most important qualities of professional writing is to have a voice of conviction. In order to achieve that, you must use an active voice. Writing in a passive voice seems impersonal and not as compelling as an active voice is.
6. Follow the Journalist Format for Writing. If you have difficulty presenting your information in a straightforward manner, take note of the journalist’s rule for writing: 5 W’s and 1 H. This formula will make it easier for you to outline the information you need to write and to present them in an organized manner.
7. Always Proofread. If possible, commission someone to review your business document. This will give you an objective point of view on your writing. It will also make it easier to spot any lapses in grammar or typos.
8. Use Call to Action. If you have a purpose for writing the business document, you need to end it with a call to action. This will be your way of manipulating the reader to do what you need them to do.
Do you want to improve your ability to communicate professionally with business writing training? You can partake in a technical writing workshop or course to acquire the skills needed to write technical documents with ease. You can explore the course options available through New Horizons Learning Centre at http://www.nhaustralia.com.au/courses/business-skills/writing-technical-documentation.